Hire, onboard, and pay your people without the spreadsheet gymnastics.
Talentist turns your pay structure into accurate, consistent offers — and gives every new hire a guided, secure onboarding experience from day one.
Fast for new hires: open the secure email, set a password, and complete one guided form.
Pay decisions are too important to live in a spreadsheet.
A single offer can depend on level, experience, credentials, tenure, location and added responsibilities. Talentist keeps every rule in one place and applies it the same way, every time.
Onboarding shouldn't mean a hundred tabs and a fragile workbook.
Most teams rebuild the same compensation math every hiring season. The formulas drift, documents arrive by email, and one wrong cell becomes a wrong paycheck.
- ! Pay workbooks copied year to year until no one trusts the formulas
- ! Offer letters, IDs and credentials scattered across inboxes
- ! Bonus and stipend rules applied inconsistently between teams
- ! No record of who changed what, or why an offer looked the way it did
“We were rebuilding the same compensation math every hiring season — one workbook, a dozen tabs, and a lot of crossed fingers.”
- ✓ One source of truth for levels, steps and stipends
- ✓ Every document tied to the right employee record
- ✓ The same rules applied across every team and location
From new hire to signed offer, in one connected flow.
HR stays in control the whole way. The employee gets a quick, secure sign-in and a clean form — no software to install, no spreadsheets to wrangle.
HR adds the hire — or imports the roster
Add a single employee or bulk-import an entire roster. Talentist emails each person a unique, secure onboarding link.
Single add · bulk importThe employee completes their own details
Personal details, prior experience, credentials and employment history — with document uploads — all from one guided form.
Secure link · document uploadsPay is calculated automatically
Talentist places the employee at the correct level and step, then layers on credential, tenure, location and responsibility stipends.
Level/step + stipendsHR reviews, flags, overrides and finalizes
Approve documents, send an item back as “action required,” override a value when needed, and finalize the offer with a full record of every change.
Review · approve · finalize
Everything compensation and onboarding need — nothing they don't.
Purpose-built for the moment someone joins your organization, not bent out of a generic HR suite.
Configurable pay structure
Levels, steps and adjustments you control. Set it once, and your live configuration becomes the single source of truth for every offer.
Stipend engine
Credential pay, tenure bonuses, location allowances and added-responsibility premiums — each calculated and itemized on the offer.
Document collection
Offer letters, IDs and credentials upload straight to the right record, with allowed file types and size limits enforced.
Review & approvals
Work a clear queue of what needs attention. Approve documents, request changes with “action required,” and override any value with the reason kept on record.
- Status at a glance: awaiting, needs review, finalized
- Push items back to the employee without losing context
Roles, access & audit
Granular admin roles and permissions keep the right people in the right screens. Access and changes are logged so every offer can be explained later.
- Distinct administrator roles and permissions
- Access log, audit log and change history
Exports & backups, built in
Send clean compensation data to payroll, and rely on scheduled database backups so nothing important is ever a single hard drive away.
- Roster and salary exports for payroll handoff
- Automated, dated backups with a manifest
Salary breakdown — itemized, exportable
Preview impact before you commit
Change the whole pay structure with confidence.
Edit any cell of the level/step grid, then run Preview impact to see exactly who is affected and by how much — before a single offer moves.
- See employees affected, average change and total annual delta
- Save each revision as a versioned snapshot you can revisit
- Manage job titles, locations, credential types and assignments
A calm, guided experience for new hires.
Onboarding takes minutes. The employee opens the secure email, sets a password, signs in, and works through a short, clear form at their own pace.
- Secure sign-in with email-based two-factor verification
- Save and return anytime — a fresh code is sent if the last one expired
- Add multiple employment periods with supporting documents
Secure by design, from the first email to the final offer.
Pay and personal data deserve careful handling. Talentist keeps access tight, every action accountable, and communication clear — for your team and the people you hire.
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Two-factor sign-in for everyoneEmployees and administrators sign in with a password and a one-time code sent to their email — every session, with codes that expire.
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Role-based accessGranular administrator roles and permissions keep each person to exactly the screens and actions they need.
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Accountable by defaultAccess and changes are recorded, so any offer can be explained and any edit traced. We only email people your team is hiring or employing, and every message follows an HR action.
The things HR teams ask first.
Employers who hire and need to onboard people and produce accurate, consistent pay offers — from growing teams to multi-location organizations with dedicated HR and payroll functions. If your pay depends on levels, experience, credentials or location, Talentist is built for you.
Talentist places each employee at the correct level and step using their role and verified experience, then adds applicable stipends — credential pay, tenure bonuses, location allowances and added responsibilities. Every component is itemized so the final number can be explained line by line.
The employer adds the employee — entering their name, email and any details to prefill — and Talentist sends a secure email. The employee clicks the link, sets a password, and signs in with their email plus a one-time verification code. From there they complete a short, guided form. It's only a few steps and takes minutes.
Yes. Administrators can edit the full level/step structure and stipend rules, preview the impact of a change across affected employees before saving, and keep a versioned snapshot of every revision. Job titles, locations, credential types and assignments are all editable too.
Yes. Both employees and administrators sign in with a password and two-factor authentication: a one-time code is emailed and entered for each session. Codes expire for safety, and if one lapses a new code is sent automatically. Access is further limited by role-based permissions, and activity is recorded in an audit trail.
Employee records and uploaded documents are stored against your organization's account, access is governed by administrator roles, and changes are recorded in an audit trail. See our Privacy Policy for the full details.
See Talentist with your own pay structure.
Tell us a little about your organization and we'll set up a short demo using a configuration that looks like yours.
Request a Demo
We usually reply within one business day.